Website & Data Security

1. Our Approach

Erne SWIMRUN takes reasonable steps to protect information provided through the website and event services.

We use appropriate technical and organisational measures designed to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

2. Website Security

Our website is hosted using security measures appropriate to the services provided.

We take reasonable steps to:

• Keep WordPress and relevant software updated
• Restrict administrative access
• Use appropriate authentication and access controls
• Protect website communications using HTTPS encryption
• Maintain appropriate backups
• Monitor and address security issues where identified

3. Payment Security

Payments for race entries and products may be processed by third-party payment providers.

Payment card information is processed through the relevant payment provider and is not normally stored directly by Erne SWIMRUN.

Payment providers operate under their own security policies and terms.

4. Access to Personal Information

Access to personal information is restricted to people and service providers who require access for legitimate event, administrative, safety or legal purposes.

Where third-party service providers process information on our behalf, we take reasonable steps to ensure that appropriate data protection and security arrangements are in place.

5. Participant Information

Information collected during race registration may include personal and safety-related information.

Access to this information is restricted according to its purpose and the responsibilities of the people involved in organising and delivering the event.

6. Data Breaches

If we become aware of a personal data breach, we will assess the incident and take appropriate action in accordance with applicable data protection requirements.

Where required by law, we will notify the Information Commissioner’s Office and affected individuals.

7. Your Responsibilities

Participants and users should also take reasonable steps to protect their own information, including:

• Keeping account passwords confidential
• Not sharing login details
• Using secure devices and connections where possible
• Contacting us if they believe their account or information has been compromised

8. Limitations

No website, online service or method of electronic transmission can be guaranteed to be completely secure.

While we take reasonable precautions, we cannot guarantee absolute security of information transmitted over the internet.

9. Further Information

Information about how we collect and use personal information is provided in our Privacy Policy.

10. Review

This policy may be updated when necessary to reflect changes to our website, services, technology or security arrangements.

Last updated: September 2026

11. Organiser

Magic Swim CIC
60 Skegoneill Avenue
Belfast
BT15 3JP
Northern Ireland

Erne SWIMRUN is operated by Magic Swim CIC.